Personal Assistant, Midrand, Confidential

Published 2022-08-09
Expires 2022-09-09
ID #1120456962
Personal Assistant, Midrand, Confidential
South Africa, Gauteng, Midrand,
Published August 9, 2022

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Personal assistant

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Vacancy Details Employer:Fidelity Services GroupJob Purpose:A professional multi-tasker with high attention to detail is required to support senior business leaders. Primary responsibilities include diary management, travel arrangements and confidential administration. In addition to this; the ability to manage internal and external customers is a key requirement in this role. The incumbent will assist local operations as an Office administrator.Minimum Preference Experience:3- years in an Assistant capacity to Executive/Senior ManagementOffice Management experience advantageousAdvanced Microsoft Office knowledge/experience - experience compiling EXCO reports and packsEssential Job ResponsibilitiesMajor Responsibilities Assisting leadership to resolve escalated customer complaints and providing feedback to customer and internal departments on resolution requirements, following through to completionDiary management, including arranging and coordinating meetingsPreparing reports and correspondenceProcessing mail, screening calls and answering enquiriesAttending meetings and minute-takingTranscribing dictation of documentsMaintaining confidential files and documentsGeneral secretarial functions including, but not to, typing, printing, faxing, copying, binding documents and Please apply through this site.Booking attendance at events, conferences and seminars as requiredArranges corporate travel and meetings by developing itineraries and agendas; scheduling flights; booking other transportation; arranging hotels and meeting accommodationsonly to be added to PA for Inland and Coastal GM PA-s - Administratively assist local operations as an Office administrator, completing functions such as:o completing requisitions and capex-eso consumables monitoring and orderingo Receipting of mail and ensuring mail is directed to appropriate partieso Assist staff to complete vendor forms for potential and existing customersManage the local cellular account in conjunction with the central OfficeCoordinate meetings, functions etc held in the region, including the management of local meeting rooms, catering etco Accountable for building maintenance and the management of third party building management suppliers. Ensure that generator tests are performed weekly and feedback to ITo Other ad hoc requirements as be determined from time to timeAdditional Qualification Knowledge / Skills / Competency TypeQualificationSkills and behavioral competencies:Delivery-orientated and deadline-drivenSensitivity to confidential matters is requiredHigh emotional intelligence EQ requiredAttention to detailProfessional interpersonal communication written and verbalSelf-ConfidenceAble to function in an unstructured environmentBuild relationships across the businessOwnership and accountabilityWe reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria. Fidelity Services Group Pty Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.Should you not be contacted regarding this position within 10 working days from the deadline, please regard your application as unsuccessful.

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    Registered on October 7, 2017


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    Unlike an administrator who tends to look after a team, a personal assistant (PA) typically carries out administrative work on behalf of one individual. This individual is usually a manager or executive in a commercial, not-for-profit or public sector organisation. The role of a PA is to free an executive’s time from organising and administrative tasks so that they can spend maximum time on strategic tasks. Responsibilities typically include:

    Gauteng ( khow-TENG ; Tswana: Gauteng; Sotho: Gauteng ; Pedi: Gauteng; Zulu: eGoli; Tsonga: Gauteng/eXilungwini; Ndebele, Xhosa: iRhawuti; Southern Ndebele: I-Gauteng; Venda: Gauteng) is one of the nine provinces of South Africa. The name in Sotho-Tswana means "place of gold". Situated in the Highveld, Gauteng is the smallest province in South Africa, accounting for only 1.5% of the land area. Nevertheless, it is highly urbanised, containing the country's largest city, Johannesburg, its administrative capital, Pretoria, and other large areas such as Midrand and Vanderbijlpark. As of 2019, Gauteng is the most populous province in South Africa with a population of approximately 15 million people according to estimates.

    Source: https://en.wikipedia.org/