Everything Padel is an equal opportunity employer. We encourage candidates from all backgrounds to
apply

We are seeking a detail-oriented and organized Operations & Admin Assistant to join our
team. The successful candidate will play a crucial role in supporting the day-to-day administrative
operations of our organization. The Operations & Admin Assistant will be responsible for handling
various administrative tasks, including but not limited to document management, data entry, and
providing support for our point-of-sale (POS) systems. Proficiency in Microsoft Word, Excel, Google Drive,
and experience with POS systems is essential for this role.
Key Responsibilities:
1. Administrative Support:
• Manage and organize documents, records, and other administrative materials.
• Assist in the preparation of reports, presentations, and correspondence.
• Handle data entry tasks accurately and efficiently.
2. Technology Proficiency:
• Utilize Microsoft Word and Excel for document creation, editing, and data analysis.
• Manage and organize files using Google Drive.
• Familiarity with Point of Sale (POS) systems to provide support and troubleshoot issues.
3. Communication:
• Communicate effectively with team members and other departments.
• Assist in responding to internal and external inquiries promptly and professionally.
4. Organization and Coordination:
• Schedule and coordinate meetings, appointments, and events as needed.
• Support in organizing and maintaining office supplies and equipment.
5. Finance Support:
• Assist with basic bookkeeping tasks such as processing invoices, expense reports, and petty cash
management.
• Collaborate with the finance department to ensure accurate recording and filing of financial
documents.
6. Travel and Logistics Coordination:
• Coordinate travel arrangements for executives and team members, including booking flights,
hotels, and transportation.
• Organize and manage logistics for events, conferences, and off-site meetings.
7. Vendor Management:
• Maintain relationships with vendors, suppliers, and service providers, ensuring timely delivery of
goods and services.
• Assist in the procurement process by obtaining quotes, researching vendors, and preparing
purchase orders.
8. Data Analysis and Reporting:
• Compile data and generate reports using Microsoft Excel or other data analysis tools.
• Analyze data to identify trends, patterns, and insights that can help improve operational
efficiencies.
9. Office Management:
• Assist with office space organization, maintenance, and cleanliness.
• Coordinate and oversee office equipment repairs and maintenance.
• General Daily and Weekly Filing.
10. Special Projects:
• Support various special projects as assigned by the operations manager or executive team.
• Conduct research, gather data, and assist in implementing project plans.
Qualifications:
• Minimum of 10 years in an administrative role is preferred.
• Proficient in Microsoft Word and Excel, with the ability to generate reports and manipulate data.
• Familiarity with Google Drive and its collaborative features.
• Experience with Point of Sale (POS) systems.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines efficiently.
• Good Team Player.
• Must be able to work under high pressure situations to meet deadlines.
• Must have a drivers license / car and be able to travel to Sandton