What does a Payroll and Timekeeping Clerk do?

Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.

Jobs Roles

  • Process and issue employee paychecks and statements of earnings and deductions.
  • Compute wages and deductions, and enter data into computers.
  • Compile employee time, production, and payroll data from time sheets and other records.
  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Keep informed about changes in tax and deduction laws that apply to the payroll process.
  • Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
  • Complete time sheets showing employees' arrival and departure times.
  • Post relevant work hours to client files to bill clients properly.
  • Distribute and collect timecards each pay period.
  • Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.
  • Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
  • Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
  • Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
  • Process paperwork for new employees and enter employee information into the payroll system.
  • Keep track of leave time, such as vacation, personal, and sick leave, for employees.
  • Conduct verifications of employment.
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