What we are looking for:
An experienced legal secretary to provide administration and coordination assistance and support to the attorneys.

Key Responsibilities and Duties

includes but not limited to:
Provide administration and coordination assistance and support to the attorneys;
Filing, organising, and maintaining documents, case files and law libraries;
Opening and closing of legal files in accordance with the legal practice;
Organise and maintain legal files in accordance with the legal practice;
Assist in handling legal administration requirements;
Assist in the preparation and processing of legal documents;
Apply to court for hearing and trial dates;
Prepare, serve, and file court documents;
Prepare legal documents such as notices and letters;
Check and monitor standing instructions;
Print all correspondence, pleadings and documents and file same in physical / hard copy files;
Ensure documents dispatched are accurate;
Create new matters on Ghost Practice and provide fee earners working on matters with matter numbers;
Manage incoming mail and documents;
Liaise with messenger / driver;
Arrange consultations with clients and update them on the status of their matters;
Assist in contacts register by making sure they are in place and up to date;
Assist in maintaining legal opinions database;
Assist the attorneys with legal research;
Administrative support;
Will be required to manage reception area when necessary.
Required Qualifications, Experience and Competencies (Knowledge, Skills, and Attributes):
Legal qualification would be advantageous;
6 to 8 years relevant experience;
Experience in using Ghost Practice and Caselines / Court Online;
Excellent computer proficiency (MS Office

Word, Excel and Outlook);
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external personnel and clients;
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices;
Administration and coordination experience;
Exceptional telephone etiquette;
Organisational skills;
Problem-solving skills;
Time management skills;
Excellent typing skills;
Project management skills would be advantageous.
Required Attributes:
Adaptable and organised;
Digitally savvy;
Must be able to work on different projects simultaneously;
Extreme attention to detail;
Willing to work extra hours in a high-pressured environment.