Assistant Company Secretary

at Air Traffic and Navigation Services  

in Bruma,Johannesburg, Gauteng
created 1 week ago
Expires 13 Mar
viewed 0
Salary: Market Related salary

Applications are invited for the position of Assistant Company Secretary (Grade 7) (email address) successful applicant will be reporting to the Company Secretary.

Major Activities

  • Providing guidance and advise to the Board and individual directors on their duties and responsibilities;

  • Assist in developing and maintaining relationships with stakeholders and industry bodies through ensuring effective communication to internal and external audiences, and growth of relationship with regulators and as applicable Government;

  • Assist with the identification and appointment of suitable new Directors;

  • Assist in the proper induction, orientation, ongoing training and education of Directors, including assessing the specific training needs of the Directors and Executive Management in their fiduciary and other governance responsibilities;

  • Develop annual meeting plans for Board and Board Committees;

  • Support the Company and/or Deputy Secretary in the effective and efficient provision of secretariat services to the Board, its sub-committees and the Executive Leadership Team including preparing agendas, co-ordinating the production of papers and minutes, record-keeping and ensuring that there is effective follow through on all relevant matters arising and action points;

  • Collate, review and prepare a range of papers and correspondence, proactively identify and distil pertinent issues where appropriate;

  • Communicate directly, and on behalf of the Company and/or Deputy Secretary, with Board members and other stakeholders;

  • Ensure that the Group/Company is in compliance with all legislative and governance requirements by working with the team to create appropriate control measures for the risk register and respond to Audit & Risk Committee recommendations as required;

  • Ensure compliance with the Memorandum of Incorporation of the Company, Company policies, charters and terms of reference of various governance structures;

  • Ensure that the Company complies with all applicable laws and regulations and best practice governance requirements, including the Companies Act, 71 of 2008 as amended, the ATNS Company Act 146 of 2015, the Public Finance Management Act, 1 of 1999, the Corporate Laws Amendment Act and King Code on Corporate Governance as updated from time to time;

  • Develop governance policies and corporate governance practice in line with ATNSs priorities on internal and external governance matters;

  • Ensure that the Board sub-committee, and relevant Management Committees charters and terms of reference, are relevant and updated;

  • Responsible for the effective adoption, roll out and embedding of governance related policies, within the organization, including around ethics and conflicts of interest;

  • Assist the Deputy and/or Company Secretary in providing an effective Board and Committee reporting function. This will include the organisation of meetings, minuting and adherence to constitutional document requirements.

Minimum Qualifications

  • B Proc or CIS (Chartered Institute of Secretaries) - Board Level

  • LLB (Bachelor of Law) would be advantageous.

    Minimum Experience

  • 5 years working experience as an Assistant or Company Secretary

The ideal candidate will have the following competencies:


  • understand business processes
  • understand the legal system as it affects business
  • act as effective liaison with foreign partners
  • conduct and control meetings at board level
  • troubleshoot and delegate effectively


  • relationship management with business / alliance partners


  • corporate laws and regulations
  • government laws and regulations
  • how laws affect organisations
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