Recruitment Glossary

A few terms that are used in the recruitment and career seeking world.


a present competence to perform and observable behavior or a behavior that results in an observable product.

Adverse Impact

a substantially different rate of hiring, promotion, or other employment decision which works to the disadvantage of members of a race, sex, age, ethnic, or other protected group.

Behavioral Interviews

employment interview where the candidate is asked to give specific examples of past behaviors that show how he or she behaved in certain situations.
method of searching for information in databases that combines search criteria with operators such as AND, OR, NOT, and parentheses to refine the search results. It was named after George Boole, a 19th century mathematician.


individual who has successfully completed all assessment requirements for a specific position and is eligible to be considered for the certified pool.


act of referring screened, eligible candidates to the employing authority for further consideration.

College Accreditation

voluntary, independent formal review of educational programs to affirm that the education provided is of uniform and sound quality, and recognized and certified by an appropriated body.


measurable or observable combination of knowledge, skills, abilities, and other related behaviors necessary to successfully perform a specific job.

Construct Validity

demonstrated by data showing that the assessment or selection procedure measures the degree to which candidates or applicants have identifiable characteristics which are determined to be important for successful job performance. This is usually a technical process demonstrated through statistical applications.

Content Validity

demonstrated by data showing content of a selection or assessment process and is representative of important aspects of performing a job.
demonstrated by empirical data or statistical applications showing that the assessment or selection procedure is predictive of or significantly correlated with elements of job behavior.

Disparate Impact

see adverse impact.

Disparate Treatment

an employee who has been treated differently than other employees who were in similarly situated circumstance.

Eighty Percent (80%) Rule

the point at which a prima facie case of discrimination may be presumed; when a personnel practice results in an effect that impacts one group more than 80%, or 4/5, than another. A deliberate action is not necessary, only that one group is adversely affected.

FTE (Full-Time-Equivalent)

budgeting term used to measure one full calendar year of paid employment, or the equivalent of 2,088 hours (the number of average available work hours in a year); one staff month is equivalent to 174 hours (the average available work hours in a month).

GGTP (General Government Transition Pool)

referral program that provides additional exposure to general government employees who are separated by layoff or who are at risk of being laid off, to be considered by other agencies for jobs that match their knowledge, skills, abilities.

Job Analysis

a structured and defined process of gathering, analyzing, and synthesizing information about a job to identify and describe the duties, tasks, knowledge, skills, abilities and other detailed characteristics necessary to perform the job.

Job Description

a general statement of job duties and responsibilities.

Job Posting

document used to recruit candidates for a vacant position; e.g., job duties and qualifications, candidate screening methods and the terms and conditions of employment.

Job Seeker

an individual who has indicated an interest in employment by completing a preliminary profile or by submitting an application to the employer.

Knockout Question

mandatory question presented to job seekers as part of an assessment process that immediately can exclude them further consideration.


a body of knowledge or information applied directly to the performance of a function.


separation from employment resulting from a lack of funds, lack of work or good faith reorganization for efficiency purposes.

OLRS (online recruiting system)

enterprise wide, web-based tool that supports one place for job seekers to find and apply for state jobs. Includes full recruitment process – Requisition, Posting, Supplemental Questions, Screening Applicants, Referral, and Hire.

PDF (Position Description Form)

form used to capture information about the essential functions, working conditions, work activities, general qualifications, special requirements, and conditions of employment for the position.

Recruitment Plan

organized written strategy that identifies the recruitment objectives for a position and contains multiple components including the recruitment announcement, recruitment timeline, advertising plan, interview schedule, assessment tools (screening matrix, supplemental questionnaire), background/ checks, interview plans, final references. Within the OLRS, the Recruitment Plan is tracked within the Exam Plan.

Recruitment Timeline

schedule outlining the recruitment steps and timeline required to complete each phase of the recruitment process.


the extent to which a process is repeatable or obtaining the same results each time the same process or procedure is used. Reliability is required to have validity, but is not sufficient by itself to demonstrate validity.


request within the OLRS to fill vacancy, hire position.

Screening Matrix

tool (as simple as a list of criteria) which provides a summary of candidates and qualifications that assists in determining who will proceed through the final assessment or interview process.


a present observable competence to perform a learned psychomotor skill of physical job performance.


exhaustive searching and networking methods used by recruiters to find (source) and attract top talent to vacant positions.

Supplemental Questionnaire

questions given to applicants or candidates to gather information that will assess/evaluate their qualifications against the position requirements.

Talent Pool

database of job seeker profiles used by recruiters to match job openings with potential applicants.


the demonstration that one process or procedure was related to another or could be used to predict an outcome or variable. To be valid, reliability must be present.