Procurement Business Partner: Corporate Services

Listing reference: sanbs_002678

Listing status: Online

Apply by: 26 February 2025

Position summary

Industry: Non-Profit & Voluntary Sector

Job category: Purchasing

Location: Roodepoort

Contract: Permanent

Business Unit: Constantia Kloof

Remuneration: R 1,167,990.00

EE position: No

Introduction

The incumbent will develop and implement long-term category plans to enable procurement of assigned mission critical, highly complex and technical, cross functional, globally sourced commodities at the lowest Total Cost of Ownership, while supporting effective business strategy.

Key Performance Areas (KPAs)

KPA 1: Develop And Maintain Appropriate Category Specific Supply Chain Sourcing Strategies.

1. Guiding alignment of category strategy with SANBS Procurement Policy and Legal Requirements.
2. Directing the necessary research and analysis regarding Total Cost of Ownership, supplier analysis and market trends.
3. Monitoring global supply markets and trends and manages the impact or influence on SANBS aspects.
4. Identifying impact of industrial / technological trends on spend category, and developing and implementing risk mitigation strategies.
5. Identifying impact of current and projected global supply and demand on spend category, and developing and implementing risk mitigation strategies.
6. Aligning the sourcing strategy with technical, commercial and demand management levers.
7. Guiding and directing SANBS specific category sourcing.
8. Directing the delivery of quantifiable savings proportionate to the category spend.
9. Identifying short and long term supply chain risks and develops and implements mitigation strategies.

Outputs:

1. Annual benefits (tangible and non-tangible) delivery plan.
2. Quality service to users.
3. Favourable terms and pricing.
4. Quality suppliers.
5. Global best practices.
6. Security of supply.

KPA 2: Integrate And Coordinate Category Specific Supply Chain Management Process

1. Conducting category-specific value chain analysis to determine optimal configuration of suppliers to meet commercial and operational objectives.
2. Analysing tier 2 and tier 3 suppliers, distributors, and providers of ICT, Facilities Management, and Transportation services, to identify category risks and opportunities.
3. Developing and implementing mitigation strategies, and uncover new savings opportunities.
4. Directing the sourcing of mission critical commodity items which involves:
1. Cross-functional, highly technical and complex commodities.
2. Requires multiple global sourcing efforts.
3. Strategic intent (management of the lifecycle of commodities).
4. Involves high cost and high spend.
5. Guiding the arrangement of hedging on multiple commodities and forex on multiple currencies.
6. Directing the arrangement of funding, finalisation of a capital plan and budget.
7. Managing the change process amongst stakeholders.
8. Determining optimum commodity inventory levels.
9. Developing and maintaining preferred supplier lists and ensure vendor master updates.
10. Optimising codification of category items.
11. Monitoring category spend against budget.
12. Providing input into SANBS and Divisional budgeting process.
13. Providing category specific reporting.
14. Responsible for continuous improvement within the Strategic Sourcing capability.
15. Tracking and reporting benefits derived from value opportunities.

Outputs

1. Quality service to users.
2. Favourable terms and pricing.
3. Quality suppliers.
4. Global best practices.
5. Security of supply.
6. Segmentation of portfolio of suppliers.

KPA 3: Develop And Maintain Appropriate Category Specific Supply Chain Negotiation Strategies.

1. Tracking global and industry negotiation trends.
2. Evaluating negotiation outcomes and identify trends and impact.
3. Identifying negotiation options.
4. Guiding transferral of skills to category staff, and ensuring adequate exposure to external global market events.
5. Developing and managing, with stakeholder input, appropriate negotiation strategies aimed at highly complex commodities.
6. Leading the negotiation of mission critical, globally sourced category specific contracts by:
1. Analysing and prioritising SANBS commercial and technical/operational objectives.
2. Evaluating alternative sources of supply, assessing the consequences of delaying purchase decisions, and defining walk-away thresholds (minimal acceptable requirements).
3. Analysing supplier interests, needs, and motivations.
4. Determining sources of negotiation leverage, and developing negotiation strategies with support from Category Manager for assigned commodities.
5. Establishing and leading cross functional teams where needed.
6. Advising on negotiation strategies.
7. Leading the negotiation processes for mission critical, highly complex and globally sourced commodities.
8. Leading the co-ordination and compilation of tender documentation.
9. Managing the Tender process for relevant commodity and leads submission to Tender Committees.
10. Influencing and participating in high level, key supplier negotiations pre-agreement implementation.

Outcomes

1. Quality service to users.
2. Cost savings targets.
3. Favourable terms and pricing.
4. Quality suppliers.
5. Global best practices.
6. Security of supply.

KPA 4: Strategic Sourcing Of Materials

1. Negotiates, creates, manages and implements long-term materials supply agreements.
2. Identifies procurement and contracts leverage opportunities.
3. Manages tender process for materials on a project basis.

Outputs

1. Quality service to users.
2. Favourable terms and pricing.
3. Quality suppliers.
4. Global best practices.

KPA 5: Service Level Agreements

1. Develops Service Level Agreements with internal users.
2. Improves service standards and efficiency levels.
3. Conducts regular reviews with internal users.

Outputs

1. Performance measurement criteria agreed.
2. Service level ratings met/exceeded.
3. Regular formal feedback from users.

KPA 6: Benchmarking

1. Analyses internal and external environment factors.
2. Evaluates and reports on national and international trends and statistics.
3. Designs and implements.
4. Best practices implemented.

Outputs

1. Identifies trends/opportunities for improvement.
2. Best practices identified.

KPA 7: Cost Optimisation & Budget Control

1. Forecasts annual capital & operational expenses.
2. Manages costs against approved budget.
3. Investigates methods to reduce/contain costs.
4. Negotiates prices with Suppliers.

Outputs

1. Accurate forecasts.
2. Expenditure aligns with budget.
3. Improved efficiency levels.
4. Target savings.

Required Skills and Qualifications

Cognitive

• Analytical thinking and attention to details
• Planning, Organising and Monitoring.
• Judgement and Decision making
• Problem solving

Personal

• Ethical behaviour.
• Excellence Orientation
• Resilience and management

Interpersonal

• Customer Service Orientation.
• Communication.
• Relationship Building Skills.

Professional Technical

• Business and Financial Acumen
• Category Management.
• Contract Management Skills.
• Computer Literacy
• Master Strategic Sourcing.
• Buying
• Business process understanding

Leadership

• Decisive.
• Performance management.
• Situational leadership

Education

• B. Comm Degree or equivalent.
• A Postgraduate degree would be an advantage.
• MCIPS or CPIM qualification preferred

Experience and Knowledge Requirements

• A minimum of 3 years’ experience as a category manager.
• At least 5 years management experience within the procurement profession of which 3 should be of senior level in the public or private sector and have experience in an environment where a high level of interface with a diverse range of stakeholders and customers is required.
• Product domain knowledge in ICT and or Transport and or Facilities Management.
• Working knowledge of SAP would be an added advantage.
• Extensive experience in category and commodity management.

Other Knowledge and Skills

• Understanding of procurement legislation.
• Understanding of legislation related to the category (ICT, or Facilities Management or Transport) e.g. ICT Charter.
• Relevant technical experience related to category.
• Tact and diplomacy
• Strong ethical principles, strong ability to influence, high business acumen innovative thinker.