To provide the business with a Non Trade processing service including all the required accounting, administrative policies, procedures and processes to ensure the effective recording of all purchasing transactions relating to non-trade suppliers of goods and services, locally in an integrated, controlled and cost effective manner in a shared services environment. Key Responsibilities: Continuous improvement through the implementation of effective financial processes and internal controls relating to Non Trade Purchases processing. Effective transactional processing of non-trade purchase orders. This will include: Ensuring adherence to supplier account master data payment terms for all non-trade vendor transactions. Ensuring timely closure of invalid/expired open purchase orders to facilitate the release of encumbrances in the correct budget period. Establishing the cause of invoice holds and ensuring these invoices are timeously resolved for payment and in line with best practices. Ensuring effective non-trade transactional compliance to supplier account master data attributes. Effective maintenance of system integrity of non-trade supplier master data, including adherence to payment terms, catalogues and PO Matching options. Ensuring that the purchasing sub-ledger month-end closing process is completed accurately and timeously. Accountability for the reconciliation of relevant General Ledger accounts in accordance with IFRS and Woolworths financial principles. Effective overall understanding of the technical processes relating to non-trade Purchase Order administration to facilitate resolution of breakdowns in systems integration. Effective transactional testing of enhancements to the non-trade administration processes, including implementation and change management. Effective Operational Reporting in line with best practice. This will include weekly and monthly reports of KPIs. Effective Risk Management in non-trade purchasing administration. Compliance with best practice internal controls and accounting practices. Ensure adherence to SLA with key stakeholders/customers. Provide input into the optimal organizational structures for non-trade administration. Develop and lead the non-trade administration team and provide day-to-day management, feedback and coaching to enhance performance. Able to implement business processes and draft documentation in the non-trade administration space. Able to draft concise performance reports. Able to influence BU management with regard to process compliance and risk management. Able to effectively use financial reporting systems and financial systems (e.g. Excel and Oracle). Able to implement financial processes in a large organization. Able to use large, complex, integrated IT systems to process large volumes of financial transactions. Strong management and leadership skills. Able to identify basic legal and VAT risk areas around transactions. Behavioural Skills: Personal Effectiveness Passion for the brand and customers Thinking strategically and commercially Leading Transformation Connecting people Delivering high performance Having a merchant mindset Driving quality Planning and organising Job Requirements: Bachelor’s degree, National Diploma or equivalent. Sound understanding of accounting processes including encumbrance accounting.3 - 4 years management experience in a financial environment.
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