Well established NPO needs a suitably qualified and experienced individual to lead their financial division. Financial management and planning remains a critical aspect of this NPO''s ability to sustain funder confidence. This role focuses on providing the necessary systems and processes to ensure that generally accepted checks and balances are built into the organizations financial management system and that these processes are updated regularly to ensure compliance with the required level of reporting as may be determined by the board of management, its Executive Director and other regulated authorities such as the SARS etc.

Minimum experience:
5 years min senior management experience within the NGO and or development sector with the following:
Qualified accountant (Financial Degree or equivalent) with membership of a professional body such as SAIPA, ACCA, CIMA etc.
Experience of financial management and administration
Experience of sales invoicing processes
Experience of data management and manipulation
Experience of preparing financial reports (internal and external)
Experience of year-end procedures and preparing supporting documentation
Experience of providing support & appropriate training to non-financial managers
Excellent communication skills both written and verbal
Proven ability to work as part of a team
Proven staff management skills
Highly motivated with proven ability to take initiative to solve problems
Excellent IT skills with demonstrable high level of competence with Excel and Xero accounting software
Experience of finance work within the NGO sector
Experience in VAT processes and submission and liaison with SARS

KEY PERFORMANCE AREAS:
Operational Management
Broadly this role will focus on the following
Overall control of the accounting function financial planning and related ongoing advice for the Executive Director and senior management
Formulating financial targets and budgets in accordance with the strategy determined by the Management
Overall control of all financial transactions and accountancy matters, including audit systems
Managing organizational policies regarding capital requirements, debt, taxation, and equity as appropriate
Preparing Annual Financial accounts
Ensuring that the regulatory requirements of all Statutory bodies are met regarding Financial affairs

More specifically the functionary will undertake the following key tasks:
To manage the financial data:
o Ensuring accuracy of data posted to the accounts software package, resolving and reconciliation of discrepancies
o Maintaining Balance Sheet account reconciliations, including acting as point of contact for Human Resources staff on payroll reconciliations and pension and other statutory calculations
Working with staff across the organization to ensure that financial data meets the requirements of the Finance function
To manage ACFS sales invoicing function, including:
o Setting up systems to enable the Finance team to take on sales invoicing
o Managing credit control
Develop and maintain relationships with funders and other external stakeholders, including banks and financial institutions

To line manage the finance department

To develop and maintain use of accounts software package:
o Maintaining user accounts, developing new templates, and troubleshooting system errors as necessary
o Training and supporting staff across the organization in using financial templates and systems

To produce the following management reports:
o Monthly management accounts and forecasts
o Weekly Cash flow monitoring and forecasting
To work with the Executive Director and Senior Manager programmes including the Donor Liaison officer to manage annual budgeting process:
o Liaising with and advising budget managers (unit Managers) across the organization to enable them to develop realistic and accurate expenditure budgets
o Preparation of budget papers and supporting documentation
To support the Finance Sub-committee and the Executive Director in the timely and accurate production of year end statutory accounts, including:
o Preparation of supporting documentation for the year-end audit
o Liaising with auditors
Ensure VAT compliance
Support the Executive Director on other matters as may be required
Monitoring, Evaluation and Reporting
Timely monitoring of progress against Operation Plans and corrective action taken as necessary.
Timely synthesis of data in line with reporting schedules to all stakeholders including Donors.

Management and Administration
Attending and preparing for Management Meetings
Keeping records organized and intelligible.
Working with staff to develop filing and records systems that lead to a well-documented information management system.
Attend sector and donor meetings as directed from the Executive Director from time to time

Start date February or March 2025.