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Executive Secretary, Midrand

Last update 2024-04-17
Expires 2024-05-17
ID #1786439310
Free
Executive Secretary, Midrand
South Africa, Gauteng, Midrand,
Modified August 11, 2023

Description

Executive Secretary SACAA 2023-08-10 Midrand Job Ref #: ASOSec Industry: Aviation Job Type: Permanent Positions Available: 1 Provides high-level administrative support and assistance to the Executive and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Also arranges travel and accommodations for executives Job Description OVERALL PURPOSE OF THE JOBTo offer professional support at the Executive level in terms of all office management requirements.PLANNING Participate in divisional planning of activities.Assist in the development of project specific action plans.Manage both manual and electronic diaries.Arrange and set up workshops/seminars/team building initiatives. PROCUREMENT Undertake all logistical arrangements in support of meetings, workshops or other divisional activities.Draft minutes of meetings and feedback to relevant persons.Assist manager in the preparation of presentations. Procure requirements.Typing of minutes. INFORMATION PROVISION Collect and consolidate data.Source information quotes.Assist manager in compiling information. STAKEHOLDER PROVISION Implement high quality written and verbal communication with stakeholders.Customer liaison and support (locally and internationally).Arrange for gift selection and wrapping. FINANCIAL ADMINISTRATION Obtain quotes.Prepare the relevant documentation.Obtain the invoices and forward to finance for payment in accordance with financial procedures policy. OFFICE ADMINISTRATION Provide all administrative support.Coordinate all logistical arrangements for local and international travel, car hire and accommodation.Procure office requirements.Coordinate IT related issues. Job Requirements Minimum Qualification: Grade 12 plus Secretarial Diploma Ideal Qualification: Bachelor of Business Administration Experience: 3 years Executive Secretary or Office Management Closing Date: 24 August 2023All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Executive secretary

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