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Contracts Administrator (divisional), Durban

Last update 2024-02-24
Expires 2024-02-24
ID #2021761066
Free
Contracts Administrator (divisional), Durban
South Africa, KwaZulu-Natal, Durban,
Modified February 7, 2024

Description

To perform the administrative function of the legal contracts database and support the Senior Contracts Administrator on legal requirements
Requirements:
National Diploma in business administration /contract administration/ paralegal studies/ similar Additional requirements

One of the following would be advantageous – Bachelor of Administration/ Bachelor of Commerce in Administration or LLB Experiential

Minimum of 2 years’ experience in a similar role

Responsibilities:
Draft, vet and interpret commercial agreements, legal correspondence and memoranda within defined timelines
Review external commercial agreements and other legal documents including renewal agreements) received from third parties to advise internal stakeholders on the acceptability thereof and propose amendments in line with divisional and group policies
Draft agreement and risk summaries to highlight risks in agreements
Liaise with business units in respect of new credit application requirements and collate Credit application review form details, for legal review
Review of new credit applications and identify commercial and legal risks prior to sending to legal for review
Review of company information completed on credit applications
Liaison with legal and business units and legal to facilitate completion, and ensure signed credit applications are in place and maintained in legal records
Assist with Legal research of specific legal issues affecting the business where necessary
Review and drafting of legal letters, legal notices and correspondence
Perform comparison between expired and new replacement contracts for identification of changes and areas of concern
Review of company information completed on legal documents
Review third party amendments to agreements against latest legal version/comments to identify changes
Review signed copy of agreements against approved signing version
Ensure that all approved contracts are signed in accordance with the Approval Framework, shareholder agreements and other applicable agreements
Administrate the maintenance of the internal company information schedules, letterheads and statutory details and records on a quarterly basis and when changes arise
Administer the maintenance of published agreements, letterheads, and legal information on Share Point
Loading of departmental documents on Share Point for manager approval
Revision of departmental documents on Share Point for manager approval
Co-ordinate Share Point access requirements with business units and manager
General Administration:
Follow up on outstanding agreements and agreements in progress
Electronic filing of emails in legal agreements correspondence files by BU/other contracting party
Assist with ad hoc corporate head office legal divisional reports updates, necessary Weekly tracking all items review to be maintained and reported to management
Comply with Internal Controls
Compile, collate and review information required for ad hoc departmental projects
Identify improvement opportunities and make recommendations for improvements
Participate in Continuous Improvement initiatives

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Contracts administrator (divisional)

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