We are seeking a motivated and organized individual to join our team as a Front Desk Assistant in the Administrative & Fleet Management department in Cape Town. This role is vital in ensuring the smooth operation of front desk responsibilities and providing support to our administrative and fleet teams.
Key Responsibilities :
- Greet and assist visitors in a professional and friendly manner.
- Answer and direct phone calls to the appropriate personnel.
- Maintain front desk area, ensuring it is tidy and presentable.
- Manage incoming and outgoing correspondence.
- Provide administrative support such as data entry, filing, and scheduling.
- Assist with coordination and documentation of fleet management tasks.
- Monitor and track vehicle usage, maintenance schedules, and logs.
- Support procurement and inventory of office and vehicle supplies.
- Assist in organizing meetings, preparing agendas, and taking minutes.
Qualifications :
- High school diploma or equivalent; additional certification in Office Management or related field is a plus.
- Proven experience in a front desk or administrative role preferred.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Familiarity with fleet management systems is an asset.
- Must have a drivers license.
Working Conditions :
- Full-time position, Monday to Friday with every 4th weekend working.
- Office-based role with occasional travel for fleet-related tasks.
- Professional and collaborative work environment.
